Job descriptions EAGxBerlin 2026

About EAGxBerlin

EAGxBerlin is a conference set to take place in Berlin 13-15 November 2026. It is part of Effective Altruism conferences happening around the world.

Effective Altruism is a philosophy and social movement that uses evidence and reasoning to determine the best approaches to help others. The Centre for Effective Altruism (CEA) runs the EAG conference series, and supports local organisations like Effective Altruism Germany to run regional EAGx conferences. These events support active efforts to do good, promote studying how to do good better, and bring together members of the Effective Altruism community dedicated to those aims.

EAGxBerlin is now running for the fifth time in a row, showing an established value and good track record. We’re hosting this conference with a particular focus on helping effective altruists take their next career steps.

What we offer

• Deeply impactful work with a highly engaged and motivated team in a high-trust environment
• €20/hour pre-tax for people on a fixed-term contract. For people working on a freelance basis, we can pay €25/hour. As a freelancer, you will have to cover taxes and social or pension insurance yourself.
• Mostly flexible work hours in the weeks leading up to EAGxBerlin
• Opportunities for connection to EA Germany, CEA, current and past EAGx organisers, and other established EA professionals
• Participation at EAGxBerlin, which includes registration, meals, and travel/accommodation within reasonable limits
• We value and promote a diverse and inclusive work environment and therefore strongly encourage people with diverse backgrounds and experiences to apply. We particularly encourage women and members of gender minorities, BIPOC and people with disabilities who are passionate about our mission to apply. We are an equal opportunities employer.

What you provide

• Remote work set-up: your own laptop and reliable internet access
• Availability to join a weekly team meeting during Central European working hours
• Willingness to travel to Berlin and work from there in the week before, during and after the conference
• All-day availability on-site for the conference weekend (13–15 November 2026).
• We cannot sponsor a work visa, so please only apply for the job if you have the necessary permit.

Recruitment timeline

• For the Team Lead:
  • Complete this form by 3 May 2026 by 11:59 pm MESZ
  • 1 h Work tests: 4–10 May
  • 1 h Interviews: 18–26 May
  • Offers made by late May/early June
  • Employment period: June 2026–January 2027
• For the team:
  • Complete this form by 31 May 2026 by 11:59 pm MESZ
  • Work tests: mid-June
  • Interviews: late June – start of July
  • Offers made by mid-July
  • Employment period: July/August 2026–November 2026

Note: This is our best estimate of our timeline and is subject to minor changes.

Team Lead

The Team Lead is responsible for executing the entire project, with a total capacity of ~520 hours. We anticipate this work will require 5–15 weekly hours in the beginning (June) and increase to 20–25 weekly hours in October. Full-time hours will be required during the weeks of the conference, and then work will decrease to 10–20 weekly hours in the months after the conference until it terminates in January 2027. The Team Lead will spend most of their time managing the rest of the team and carrying out the most important tasks. They are also the main liaison with CEA.

Please note that a candidate with sufficient experience and availability may take on other responsibilities beyond managing the project, with a commensurate increase in working hours. These potential responsibilities are listed on the other posted job descriptions; overlaps exist between the Team Lead role and all other roles, particularly Production and Content responsibilities.

• Act as event project manager; oversee the planning and execution of the entire project
• Drive strategic decision-making, following guidance from CEA and EAD and taking input from the organising team
• Hire 3-4 team members for Admissions, Content, Communications, Production, and Volunteer Management
• Oversee comprehensive event budgeting and fiscal stewardship, balancing strategic financial planning with meticulous expense tracking to maximise value from donated resources
• Oversee and coordinate closely with the conference team
• Act as the main point of contact with CEA, providing project updates and identifying bottlenecks and uncertainties
• Organise all team meetings, provide oversight on meeting agendas
• Review all vendor contracts alongside the Production team member
• Engage with past EAGx Team Leads, other EA professionals, and outside event organisers to identify best practices
• Provide input on conference content planning, working closely with the Content team member
• Keep detailed records and lead post-event evaluation

The Team Lead will be supervised by Milena, project manager of EAGxBerlin in the past years, and by CEA events staff.

3-4 Team members

We’re looking for people with great interpersonal skills who will cover these areas:

• Production (Venue, Catering, AV, Health & Safety) – 280 hours
• Content (Speaker Selection, Speaker Liaison, Swapcard Manager) – 240 hours
• Communications (Emails, Marketing, PR, Website) – 160 hours
• Admissions (Application review, Stewardship) – 120 hours
• Volunteer management (selecting volunteer team leads, managing team leads and volunteers, on-the-ground event operations) – 120 hours

These categories can be split up and combined between people. Further details on the areas can be found below.

These are part-time contract positions, spanning from July or August until the end of November 2026 (exact dates can vary). We anticipate that roles will require 2–10 hours per week in the beginning, increase up to 30 hours weekly in the month before the conference, and are full-time during the week of the conference. Depending on how roles are combined, they might sum up to 200–350 hours over the course of the project. These are remote positions, but require staying in Berlin during the week before and after the conference.

Production

The Production team member will be responsible for the detailed planning, coordination, and execution of all logistical aspects of the EAGxBerlin conference. The role demands a high level of organisation, problem-solving, and resource management to ensure a smooth and successful event.

• Work closely with Team Lead to develop and oversee the logistical plan for the entire conference, including pre-event planning, on-the-day execution, and post-event breakdown
• Liaise with the Content team member to align on event schedule and logistics, support them with your input on venue capabilities and technical needs of speakers
• Source, negotiate with, and manage relationships with vendors and service providers, potentially engage sponsors for the event
• Collaborate with Communications team member, with input from team, on merchandise design; source and order merch and inventory
• Coordinate with the venue and oversee contractors to ensure all conference spaces are set up according to the requirements for talks, workshops, and networking events
• Oversee the setup of audio/visual equipment, catering, signage, and any other event essentials; collaborate with the Communications team member on signage and other needs as relevant
• Oversee the breakdown of the conference on Sunday evening and Monday throughout the day
• Collaborate with the Volunteer Coordinator to ensure setup, AV and breakdown tasks are appropriately assigned to volunteers
• Track our event materials in storage, ensure their transport to and from the event venue, coordinate the storage contract for another year
• Track all production expenses to ensure financial efficiency, and that the event falls within budget
• Implement risk management plans to cover health and safety, emergency response, and contingency planning
• Keep detailed records and participate in the post-event evaluation

Content

The Content team member will shape the programme of the EAGxBerlin conference. The ideal candidate will be deeply immersed in the values and community of effective altruism, and bring a thoughtful perspective to developing a cohesive agenda for the event. Some speakers might have already signed up by the time the Content team member begins working.

• Develop a content strategy for the conference, aligned with the mission of effective altruism, collaborating closely with the Team Lead, EAD and CEA
• Following guidance from EAD and CEA, curate an agenda that includes talks, interactive workshops, networking sessions, and an organisation/opportunity fair
• Identify academics, practitioners, and other potential speakers who can contribute valuable insights to the conference and serve as a single point of contact
• Collaborate with speakers to refine their topics and presentations, ensuring clarity, impact, and alignment with audience expectations
• Provide friendly and professional guidance and customer service to speakers, facilitators, and fair presenters on registration, logistics, or technical issues
• Cooperate with the Volunteer Coordinator to identify volunteers and MCs to facilitate and moderate content sessions as needed, ensuring a smooth flow and engaging experience for participants
• Work in tandem with the Communications team member to ensure consistent and effective messaging about speakers and sessions across all channels and materials
• Nurture your connection with the effective altruism community to incorporate current topics, research findings, and discussions into the event content
• Coordinate with the Production team member and venue staff to ensure technical needs for content delivery are met
• Create and update event schedule in Swapcard
• Keep detailed records and participate in the post-event evaluation

Admission

The Admissions team member will manage the conference participant experience from the application stage through to post-event follow-up. The position will be responsible for ensuring a seamless, fair, and welcoming admissions process for all conference applicants and attendees. This includes:

• Review and make decisions on all attendee applications for the event, using our admissions systems hosted in Salesforce
• Work closely with the Communications team member to ensure that all communications related to applying for and attending the event have the expected tone and professionalism
• Coordinate with our funder, the Centre for Effective Altruism, and their Salesforce technical team to ensure every applicant’s admissions process is smooth
• Monitor admissions data to provide insights on attendee demographics, preferences, and feedback for future event planning
• Evaluate travel support requests and make judicious approval choices to optimise a limited budget
• Handle sensitive situations with discretion, and maintain a commitment to equity and accessibility
• Collaborate with the Communications team member to promote the conference and attract well-suited attendees
• Manage the registration process for attendees during the conference
• Keep detailed records and participate in the post-event evaluation

Communication

As the Communications team member for EAGxBerlin, you will be responsible for our conference’s external communications strategy. You will play a pivotal role in shaping the voice and message of the conference, ensuring clear, consistent, and effective communications across various platforms and media. You will curate a diverse group of attendees with the potential to significantly contribute to the world’s most pressing problems from the Effective Altruism community in Europe.

• Develop and implement a comprehensive communications strategy for the conference, including community engagement, social media content, email campaigns, and promotional materials
• Manage the conference’s social media profiles, ensuring regular engagement and community-building
• Craft compelling narratives and messaging that align with the conference themes and values
• Liaise with the Content team member, organisational partners and local organisers within the EA community, and potential sponsors to coordinate announcements and promotion efforts
• Oversee the production of all conference-related digital communication (mainly Swapcard & Attendee Guide) and in collaboration with the Production team member, all physical materials, including signage
• Keep detailed records and participate in the post-event evaluation

Volunteer Management

The Volunteer Coordinator will be responsible for creating and overseeing a team of ~60 volunteers to aid the pre-production, event, and post-production activities for the EAGxBerlin 2026 conference. Volunteers are critical to the success of the event, so the Volunteer Coordinator is accountable for our most valuable asset. This person will identify where volunteer capacity is needed to produce the event, as well as the recruiting, training, and coordinating of the volunteer teams.

• Define volunteer positions, job duties, and schedules with the Production team member
• Recruit an engaged volunteer team of ~60 people via the application system, grouped into 4 teams with dedicated functions
• Recruit trusted volunteer leads to whom management of volunteer teams can be dedicated
• Assign volunteers to teams and shifts based on skills, abilities, and experience
• Manage all correspondence with volunteers, ensuring messaging is consistent with external comms and branding
• Prepare and deliver on-site training to volunteers
• Coordinate the volunteer team during the event, ensuring reliable oversight alongside volunteer team leads
• Contribute to a culture of ‚collective growth‚ by showing appreciation for and offering helpful feedback to volunteers, by planning volunteer appreciation activities and ensuring they are being thanked at the end of the conference

Great candidates might have some of the following skills or experience

• All team members:
  • Strong interpersonal skills, with the ability to interact professionally with a diverse range of individuals
  • Ability to manage time effectively to meet deadlines
  • Experience in a fast-paced, dynamic event environment, with the flexibility to adapt to changing scenarios
  • Familiarity with the effective altruism community and a passion for promoting its values
• Team Lead:
  • Decision making skills
  • Ability to manage teams
  • Ability to manage multiple projects and work streams with meticulous attention to detail, deadlines, intersections and dependencies
• Production:
  • Experience in event planning or logistics, preferably with large-scale events or conferences
  • Negotiation skills and the ability to work within budget constraints
  • Familiarity with contract management and vendor relations
• Content:
  • Demonstrable experience in content strategy and event programming
  • Outstanding communications and customer service skills, with the ability to interact professionally with a diverse range of individuals
  • Familiarity with people and organisations in Germany, Switzerland and Austria who may be well-positioned to contribute content
• Admission:
  • A keen eye for detail and a commitment to maintaining consistent decisions in subjective situations
  • Experience using Salesforce or a similar CRM system
• Communication:
  • Experience in a communications role or public relations role and/or managing social media accounts and campaigns for brands or events
  • Exceptional writing and editing skills, with the ability to convey complex ideas in a clear and engaging manner
  • Experience with Canva
• Volunteer Management:
  • Experience in a volunteer coordinator position, ideally in an event or conference context
  • Experience volunteering at past EAG(x) events and knowledge of established procedures

On our page about career choice, you’ll find other impactful opportunities.